How to
Shepardize a Case:
1. Double-click on the Shepard's icon. Select "Calif. Official"
when shepardizing an official cite. Wait for the "Product Scope" screen to
appear which has the date of the disk. Use "Cal. Unofficial" only when
shepardizing a California Reporter or Pacific Reporter citation.
2. Type your citation in the box where your cursor is flashing using the
appropriate format below. Hit ENTER. If you are shepardizing a case where the reporter
abbreviation is unknown, click on CITED REFERENCES (eyeglasses button) on the toolbar
to obtain the list of acceptable reporter abbreviations.
Formats: Vol. # [space] Rptr abbr. [space] Page number
5 C4th 1
9 CA2d 29
235 CA3s 1 (the "s" is for supplement)
It is not necessary to use a fuller reporter abbreviation such as "Cal4th" or
"Cal.4th" though the system will accept those abbreviations. Upper and
lower case letters are accepted.
3. You can quickly determine if your case is still good law by looking at the traffic
signal that appears at the top of the screen. A red light means you should stop
relying on this case. An amber light indicates you should proceed with caution and
the green light tells you that the case is still good law.
4. Citing cases that are displayed using green ink signify that they are
hypertext links. By clicking on the green-inked citation, you can automatically
shepardize the citing case. To return to your original case, hit ESC or click on
your secondary mouse button (for right-handers, this is your right button) in a blank area
of the screen.
Sometimes, the case treatment terms such as "distinguished" or
"dissenting opinion" are printed in green ink
thus indicating that they are also hypertext links. When you click on a green-inked
treatment term, Shepard's will supply editorial elaboration for that citing case. To
return to your previous screen, hit ESC or click on your secondary mouse button.
Don't click on the "Previous Cite" (looks like <<<) button.
5. The "Underpinnings" section permits you to view the list of
case authorities cited in your shepardized case. The information includes the case
name, its citation in hypertext form so that you can shepardize it, a traffic signal
indicating its standing as authority, and a brief explanatory note. To return to
your original case, hit ESC or click on your secondary mouse button.
6. If your citing cases and other references contain an abbreviation you cannot
decipher, click on CITING REFERENCES (telescope button) on the toolbar to get a list of abbreviations
for publications. You can either hit the first letter of your abbreviation, hit
PgDn, or use the scroll bar on the right margin to page through them.
7. Headnote information is automatically provided but you can also narrow
your search to get only those citing cases covering a particular headnote. To do
this, enter your citation and then click on the TARGET button (looks like a red
bullseye). On the next screen, type the headnote number in the Notes box and click
on OK. If you are interested in more than one headnote number, type each number
separated by a comma. If you have shepardized your case and later decide that
you want to narrow your results to a particular headnote, click on the TARGET button and
enter the headnote number(s) in the Notes box. To return to the full shepard's
information, hit ESC or click on your secondary mouse button.
8. You can specify negative history only which covers all precedent
damaging cases. To do this, enter your citation and then click on the TARGET
NEGATIVE button (looks like a red bullseye with a negative sign). If you have shepardized
your case and then decide that you want to focus on negative history only, click on
the TARGET NEGATIVE button. To return to the full shepard's information, hit ESC or
click on your secondary mouse button.
9. You can specify positive history only which covers all positive
treatment cases. To do this, enter your citation and then click on the TARGET
POSITIVE button (looks like a red bullseye with a positive sign). If you have shepardized
your case and then decide that you want to focus on positive history only, click on
the TARGET POSITIVE button. To return to the full shepard information, hit ESC or
click on your secondary mouse button.
10. You can specify that citing cases be of a particular court. To
do this, enter your citation and then click on the TARGET button (looks like a red
bullseye). On the next screen, click on the appropriate jurisdiction and then click
on OK. If you do not see the desired jurisdiction listed, there are no entries for
that court.
11. Shepardizing by case name is now possible. To use this
technique, type a quote mark followed by the case name or name of either party in the box
where you normally type a case citation. If you enter the case name, do not type a
period after the "v." Hit ENTER. Do not end the search with a
quotation mark! This case name search will default you to the Browse mode and give
you a list of cases that the computer thinks might answer your needs. Select a case
by double-clicking on it or click once & then click on SHEPARDIZE. If you want
to go to the next case in the list, click on the "Next Case" button on your
toolbar at the top. The "Next Case" button looks like
">>>."
- Examples: "commercial cotton or "california v smith"
For criminal cases, substitute "California" for "People" in
the case name.
Printing:
1. Click on the PRINT CITES button (looks like a printer) on the toolbar.
2. Select a printout choice below. I found Shepard's definitions of these
groupings a bit confusing so I have devised my own set.
- Current Page = Prints the entire list of citing documents for the
current case you have shepardized.
- Current Page & Trail = This prints the results for all cases that have
been shepardized. If you are unsure as to what cases have been shepardized, click on
TRAIL. The information for all cases that are listed in the pulldown window will be
printed.
- All Top Pages = Ignore this choice unless you have opened multiple windows.
- All Top Pages & Trails = Ignore this choice unless you have opened multiple
windows.
- Current Page & Hypertext Links = This choice prints the entire list of
citing documents for the shepardized case you have on your screen plus it automatically
shepardizes and prints all of its citing cases that appear in green ink.
Which one to choose? Generally, you will probably use Current Page if you
are printing one citation at a time, and use either Current Page & Trail if you are
printing all of your citations at the same time. Printouts are delivered
immediately; you need not logoff the Shepard's CD-ROM in order to receive your printout.
Tips:
1. Trail Button -- You can easily return to a Shepard's document that you
pulled up earlier in your search session by clicking on VIEW RESEARCH TRAIL button (looks
like a purple mountain with a trail) on your toolbar. A pulldown window will appear
with a list of all of the cases or statutes that you have shepardized. Make your
selection by clicking on the appropriate citation.
2. Browse Mode -- If you enter a citation but have the wrong page number for the
first page of the case, the system will default to the Browse Mode. The Browse
screen will list beginning page numbers that it thinks are likely candidates for the case
you want to shepardize. If you see one you like, click on the citation and then
click on SHEPARDIZE. If you do not like your choices, close the Browse screen by
clicking on CANCEL and either make an educated guess on a different page number or do a
case name search (see above). Because of the digit orientation of the current
software, the computer cannot tell you the beginning page number if the one you supplied
is in the middle of the case.
3. Hypertext Links -- Anything printed in green ink is a hypertext link which
automatically links you to information on that item. Any case displayed in green ink
can be shepardized by clicking on that case and any case treatment term appearing in green
ink has editorial commentary that you can pull up. When the mouse cursor is properly
placed, a "hand" cursor will appear and you should click at that point.
4. Deleting a Search Result -- If you shepardize a citation but decide you do
not want a printout of it when you do your "Current Page & Trail" printing,
you can remove it by either hitting ESC or clicking on your secondary mouse button when
the citation is currently on your screen. If the citation is not already on your
screen, you can pull it up by clicking on VIEW RESEARCH TRAIL button (looks like a purple
mountain with a trail) and then clicking on the appropriate citation. This
application can be useful for deleting the search results when you use the hypertext
link and automatically shepardize a citing case.
5. "Next Citation" (>>>) and "Previous Cite"
(<<<) buttons -- In my mind, this does not function the way one would expect
it to work. If you shepardize the case at 2 Cal4th 1 and then click on NEXT
CITATION, you will get 2 Cal4th 1035 and if you click on PREVIOUS CITE, you will get 2
Cal3d 991. The software is digit-oriented, hence this alternate sense of
order. My expectation is that you would get 2 Cal4th 86, the second case in the
volume, but that is not reality.
6. Searching Docket Cases -- Though somewhat cumbersome, you can now shepardize
recent cases using the case number. For one of our cases, you would type
"cadk" (for California docket) followed by our case number.
Example: cadk d028122
Your results will show whether there is a published citation for this case and if any
cases have cited it. It will also list an "Underpinnings" section.
7. Explanations and Abbreviations Used for History and Treatment of a Case --
Click on the CASE ABBREVS button (looks like a gavel) to get an explanation of the scope
of any word or phrase used to describe the subsequent treatment of a case, e.g.
"limited." It also translates abbreviations.
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