Extras - Product Review: Hotsend by Jetfax

By Karl Kasca, Published on March 1, 1999

KASCA & ASSOCIATES provides top-level online information research results to business and legal decision-makers in a timely manner. Specialties include business research and competitive intelligence, as well as market trends, product trends, fraud, and information useful in legal case strategy development. Karl Kasca was formerly with a Fortune 500 company with 16½ years experience performing operational and financial internal audits as well as vendor and conflict-of-interest/fraud examinations in diverse business situations.

HotSend is a great little free program that makes your life simpler if you ever need to transfer files that you are viewing on your screen (images, documents, spreadsheets, WebPages, and so on) to others. The really nifty part is that they don't have to have the same program that you do in order to view, or print, what you sent them.

It works like this: once you load the program on your PC (more on this later) it shows a small icon on the toolbar of every program you use that has the ability to print. When you wish to send an image, document, spreadsheet, etc. to another person you just click on the HotSend icon and choose "Email this Document". Then HotSend brings up your Email program's dialog box with a HotSend attachment already inserted and ready to go. Also a text message is pre-inserted in your Email that informs the receiver that the attached file is self-viewing. The text instructs the receiver to double-click on the attachment to view it. The message also cautions you that some email software requires that the attachment be saved to disk before double-clicking. And true to (the helpful) form for HotSend, created by the JetFax company, there IS more help available via their website (http://www.hotsend.com), including examples, FAQ's, etc. What could be simpler?

This is a truly useful program. Think about it: You don't have to ask a client what software or version of software they are using (ever go through the adventure of trying to determine exactly what version of Microsoft WORD someone is using, only to find out that it ISN'T the latest?). Of course you could always resort to text for everything you send - and would that be comma or tab-delimited text for your spreadsheet program? And would your client know what to do with that? That's the beauty of this program - what you see is exactly what they get: with the same colors, layout, and 'look'.

Another great use is with DialogWeb DIALINDEX, when using the web version of Dialog's File 411. Say you want the results of a search (even if they extend beyond the viewable screen), you can HotSend them to yourself via an email attachment and then view/print them. Unfortunately you cannot manipulate them within the attachment as yet (e.g., you can't sort or cut & paste the results).

There are a few downsides of the program at this time:

Now for some more pluses:

All in all this is a wonderful new addition to an arsenal of helpful PC tools that also happens to be of great practical value. The best way to see exactly how useful this program is, is to "Download Now" and try it yourself from http://www.hotsend.com.

Did I mention that it's FREE?