Nicole L. Black recommends firm conduct a technology audit to review the need for software updates, to identify and replace outdated technology and applications, and to plan and implement migrating operations such as document management and time and billing systems to cloud computing.
It is helpful to classify documents or other content items to make them easier to find later. Searching the full text alone can retrieve inaccurate results or miss appropriate documents containing different words from the words entered into a search box. A document or content management system may include features for tagging, keywords, categories, indexing, etc. Taxonomist Heather Hedden identifies the difference between these elements to facilitate the implementation of more effective knowledge and content management.
Implementation of new content management systems that govern the web and often render older pages and sites inaccessible create access barriers for researchers seeking to access older content across subject areas. TeleRead Editor Chris Meadows describes the problem, the implications and a possible solution.
More and more lawyers are moving to Web-based legal software because it’s convenient, provides 24/7 on-the-go-access to case-related information, and is affordable. Lawyer and legal tech expert Nicole Black says the good news is now that cloud computing is becoming more familiar and accepted, new platforms are being introduced into the legal marketplace at record speed. She explains how to make effective business choices when determining how and what cloud based applications to use.
Microsoft SharePoint expert Lorette S.J. Weldon asks us to imagine walking into the library without worrying about file compatibilities and adjustments of applications to do what you want when you want. All you would see is a library with your workstation. When SharePoint is properly implemented, it could blend into the background. You would never know that it was there. Lorette created an animated series to assist librarians to leverage this application, and has included a very short survey to offer suggestions for future episodes.
How many times have you wondered how to do a task or work with software? You feel wonderful once you have found a colleague who could share their “know-how” about how to complete that task more efficiently or how to implement an applications that does not have a manual that makes sense to you. Lorette S.J. Weldon focuses on four factors to consider when you want to share your knowledge on your own: cost; timing; equipment and global presentation.
Conrad J. Jacoby’s commentary offers perspective on the complexities and nuances of technology innovations, in the home and in the office, causing him to reflect on how incomplete or incorrect impressions of how a responding party organizes and manages its business records impacts knowledge management and e-records.
Attorney David Navetta contends that there there will be significant financial pressure on organizations to take advantage of the pricing and efficiency of cloud computing, and if attorneys fail to understand the issues ahead of time there is a serious risk of getting “bulldozed” into cloud computing arrangements without time or resources to address some serious legal issues that are implicated.
Gretta Rusanow outlines her recommendations on why this year presents an excellent opportunity to work on those long-desired collections of models, best practice documents, sample clauses and know how files.
Heather Colman explains how wikis were an ideal KM solution for her law firm. Quick and easy to set up, requiring little IT support, wikis support central data repositories and provide features including search capabilities, email, RSS, and also allow users to create a taxonomy of subject tags to classify information.